The Digitalisation Essentials Workshop
For International Officers & Functional Application Managers working at HEI's
There are over 4800 international offices within higher education institutions across Europe – and you might be working in or leading one of them. Many of you are currently working on digitalising your workflow – and you should be, too. There is no need to do this all by yourself.
In this workshop, you will practise the essential skills to digitalise your processes and gain knowledge to keep up with the Erasmus Without Paper evolution.
For Digital Officers working at National Agencies
There are over 4800 international offices within higher education institutions across Europe – and ca. 40 Digital Officers to support them. Many of these IRO’s are currently working on digitalising their workflow – and you should get insight into their processes too. There is no need to do this all by yourself.
In this workshop, you will practise the essential skills to help HEI’s digitalise their processes and gain knowledge to keep up with the Erasmus Without Paper evolution.
Interactive Online workshop
Duration: A four-week workshop
- Weekly two-hour live sessions on Thursday afternoon, covering content
- March 3, 10, 17 and 24 from 15.00-17.00 CET (except March 10th: 13.00-15.00)
- Weekly one-hour team meet-up
- Flexible preparation time that you can tailor to the needs of your role and institution
Format: A real-time cohort
You are not alone. Learning will take place in a real-time cohort with fellow international colleagues
Commitment: Work on your own institutional processes and digitalisation essentials
Discover the essentials
Do you feel lost in the digitalisation jungle?
Let’s make it easier, together.
Digitalisation is not only an important facet within the new Erasmus+ programme; it is also the future of numerous administrative processes in higher education. Incorporating digital processes is hard work and a continuous effort. It may be tempting to leave the task up to your IT department. However, it is too easy to consider it a tech-related matter outside of your zone of influence.
But in fact, there is a better way.
Turn technology into your ally.
By getting the structure and processes sorted out, everything else gets easier.
In this workshop, you will learn more about the best practices in tackling the digitalisation obstacles that so many international offices face. It will be an opportunity to connect with fellow colleagues in similar situations, so we can move forward together.
Just because IT feels complex does not mean that the essentials are hard to grasp. The important part is committing to the journey, and your fellow colleagues in the workshop will help you do that.
Visualisation of your IT processes helps you unearth the underlying workflow of your international office. It facilitates dialogue between you and your colleagues, which leads to constructive conversations on improving your daily work. Instead of working against your IT systems or finding yourself frustrated when the system is not working, understanding the digitalisation essentials will help you contribute to systems that support you and serve your needs.
In short, the Digitalisation Essentials Workshop will turn technology into your ally.
By spending a few hours per week on this workshop, you will find profitable and powerful ways to transform your administrative processes.
It will provide you with better ways to work together with your colleagues to serve your students. Moreover, it will give you lifelong lessons for keeping up your digitalisation toolbox in the future.
Along the way, you will meet other international officers, find support and insight and discover the core principles of what it means to work on your digital workflow instead of merely in it.
Our workshop methodology is bigger than sending information your way. Its power lies in the connection with others who are on the journey with you.
You cannot fail the course
But you do have to show up.
The workshop is only effective if you make it so. Every week you will check in with your weekly team on the platform and discuss what insights you gained from doing the assignment with your colleagues.
Demonstrate an active use of acronyms and technical terms
You will be able to use the terminology and jargon related to IT and digitalisation: Databases, servers, APIs? Next time, you will be the one explaining these concepts to your colleagues over coffee.
Demonstrate understanding of data-bases, API's and processes within the context of your institution
Every higher education institution is different. Make sure those characteristics are translated into your IT system as well!
Ensuring smooth and easy communication with your IT-colleagues
Conversations with your IT-colleagues do not have to be hard nor frustrating. Building positive relationships within your institution is an important step in realising your digital dreams.
Determine and implement the priorities of the next actionable steps in the digitalisation journey
In four weeks time, you will find yourself collaborating in the live sessions and work on concrete steps with the IT-staff at your own institution.
Describe the work processes in your international office
No matter how you work – there is always a workflow behind the process. Share your process with colleagues and get inspired by the processes of your international colleagues.
Distinguish Erasmus Without Paper from the European Student Card and the ESC-initiative
Erasmus Without Paper, European Student Card Initiative, European Student Identifier – have you already lost track? Learn to understand the similarities and differences behind all the hot acronyms for Erasmus 2021-2027.
Analyse and visualise the (digital) workflow within your institution
Visualising your workflow is the first crucial step towards digitalisation. An illustration says more than a 1000 words: communicate your ideas via drawings with your colleagues and management team.
Make use of the international network of colleagues provided by the course
Together with international colleagues, you will explore the landscape of digitalisation at your international office. Take a peek in each other’s kitchens in a safe and encouraging environment.
What Your Colleagues Say
Evelien not only provides essential knowledge on the EWP processes that all International Offices in Europe encounter, but she is also able to clarify the EWP specifics and language in an accessible way. Surely, she is one of the early adopters and experts in the field of digitalisation of processes in International Offices.
Head of the International Office
and Senior Policy Adviser for Internationalisation
Windesheim University of Applied Sciences
Zwolle, the Netherlands
I met Evelien when working together on a presentation on how digitalisation affects our current work in the International office. I was impressed with Evelien’s knowledge and skills in explaining the key aspects of digitalisation at the international office. In addition, her passion for supporting digitalisation processes and expertise makes her one of the first people I would ask when I need peer support in our digitalisation process.
Anne Sophie Hokkanen
Specialist in International Exchange Services
University of Helsinki, Finland